The Teresa Group (or
“the organization") is committed to the protection of personal
information. Accordingly, The Teresa Group adheres to the privacy
principles, and accompanying commentary, set out below (the "Privacy
"Personal Information", as used in this Policy, means information
about an identifiable individual, but does not include the name, title,
business address or telephone number of an employee of an organization.
Principle 1 - Accountability
We are responsible for all Personal Information under our control.
Accountability for our compliance with the Privacy Principles rests
with the Privacy Officer, even though other individuals within our
organization may have responsibility for the day-to-day collection and
processing of Personal Information.
We are responsible for Personal Information in our possession or
custody. If we disclose or transfer Personal Information to a third
party for processing, we will use contractual or other safeguards to
provide a comparable level of protection.
Principle 2 - Identifying Purposes
We identify the purposes for which we collect Personal Information.
The purposes will be limited to those which are related to the work
of the organization and which a reasonable person would consider
appropriate in the circumstances.
We may collect, use and disclose Personal Information concerning our
clients, volunteers, donors and employees for the following reasons:
a. to provide services in accordance with the functions and mandate
of the organization; b. to raise funds for the organization; c. to
provide compensation and benefits to employees; d. to manage and
continually develop our businesses and operations, including personnel
and employment matters; and e. to meet legal and regulatory
If we plan to use Personal Information we have collected for a
purpose not previously identified, we will identify and document this
purpose before such use.
We will make a reasonable effort to identify the purpose of
collection to the individual from whom the Personal Information is
collected, at or before the time the information is collected, orally,
in writing, or by context.
When you visit our website, Personal Information is not collected
that could identify you unless you choose to provide it voluntarily. We
are not responsible for the privacy practices or the content of the
websites to which it may link.
Principle 3 - Consent
Personal Information will only be collected, used, or
disclosed with the knowledge and consent of the individual, except where
We will seek consent for the use or disclosure of information at the
time of collection. In certain circumstances, consent may be sought
after the information has been collected but before use (such as where
we want to use information that has already been collected for a purpose
not previously identified).
The way in which we seek consent, including whether it is express or
implied, may vary depending upon the sensitivity of the information and
the reasonable expectations of the individual. An individual can
withdraw consent at any time, subject to legal or contractual
restrictions and reasonable notice. We will inform individuals of any
implications of withdrawing consent.
We will not, as a condition of the supply of services, require an
individual to consent to the collection, use, or disclosure of Personal
Information beyond that required to fulfill legitimate purposes.
In certain circumstances, as permitted or required by law, we may
collect, use or disclose Personal Information without the knowledge or
consent of the individual. These circumstances include, Personal
Information which is subject to solicitor-client privilege or is
publicly available as defined by regulation, where collection or use is
clearly in the interests of the individual and consent cannot be
obtained in a timely way, to investigate a breach of an agreement or a
contravention of a law, to act in response to an emergency that
threatens the life, health or security of an individual, for debt
collection, or to comply with a subpoena, warrant or court order.
Principle 4 - Limiting Collection of Personal Information
We will limit the amount and type of Personal Information
collected to that which is necessary for our identified purposes and we
will collect Personal Information by fair and lawful means.
Our collection of Personal Information shall be limited to that which
is necessary for the purposes identified by us. We collect Personal
Information by fair and lawful means.
Principle 5 - Limiting Use, Disclosure, and Retention
Personal Information will not be used or disclosed for
purposes other than those for which it was collected, except with the
consent of the individual or as required by law. Personal Information
will be retained only as long as necessary to fulfill those purposes.
We shall not use or disclose Personal Information for purposes other
than those for which it was collected, except with the consent of the
individual or as required by law. We shall retain Personal Information
only as long as necessary for the fulfillment of those purposes.
Only our employees with a business need to know, or whose duties
reasonably so require, are granted access to an individual's Personal
Where Personal Information is no longer required to fulfill the
purpose for which it was collected, it will be destroyed, erased, or
made anonymous, provided there are no legal requirements for its