FREQUENTLY ASKED QUESTIONS
How can I register to attend the symposium and how much does it cost?
Registration will open beginning March 1, 2010 and you can register through the Registration page of this website. There is no registration charge.
When is the deadline to apply to attend the symposium?
The deadline for registration is July 1st, 2010. Early registration is encouraged as space is limited.
Why do I have to apply to attend the symposium?
Space at the symposium is limited. The organizers wish to ensure that registrants are working in the field of children affected by HIV and AIDS. Applicants will be informed via e-mail whether their application has been accepted.
How do I apply for a scholarship, and what kind of funding will I receive?
The organizers of Children and HIV: Family Support First are committed to providing financial assistance to a number of people from resource-limited settings and communities, key affected populations, researchers, community activists and civil society representatives. Priority will be given to those whose participation will help enhance their work with children in their own communities and to those who are able to assist in the transfer of skills and knowledge acquired at the symposium.
Scholarship selection is made based on a non-biased scoring system. Although every attempt will be made to assist as many people as possible, we regret that there are only a limited number of scholarships available. Those interested in applying for a scholarship must complete the online scholarship application form.
Please note that the level of support requested may not be the level of support granted. Full and partial scholarships will be awarded.
In all cases individuals will be required to cover the cost of incidental expenses, some meals and any optional extra expenses. To apply for a scholarship, click here.
Scholarship applications are accepted from March 1, 2010 until April 2, 2010.
Do I need a visa to enter Austria?
All delegates traveling to Austria must present a passport (or approved identity card for EU citizens) and many countries require a visa to enter the country. Delegates are encouraged to apply for visas early (at least two months before departure), and to ensure all requested documentation is submitted with the application. Applications must be submitted in person at the Austrian representation in the respective countries or at a Schengen partner representation, if Austria does not have representation in that country. Delegates are urged to contact their nearest Austrian embassy or consulate as early as possible to determine where your application should be made and how long this process will take.
A list of Austrian embassies and consulates around the world may be accessed online:
1. Go to http://www.bmeia.gv.at/en/foreign-ministry/embassies-cultural-forums.html - this will take you to: Embassies, Cultural Forums, Consulates General & Missions
2. Click onto the country you are travelling from to Vienna
3. Go to Practical Advice - click travel to Austria
4. Go to Travel Advice - entry regulations - Visas
What if I need a Letter of Invitation in order to obtain a visa?
Delegates requiring a Letter of Invitation in order to obtain a visa to attend the symposium can request one. See the Letter of Invitation page for more details.
Can you recommend any hotels near to the symposium?
Information on hotel accommodation in Vienna is available on the Hotel Accommodation page.
What languages will be used at the conference?
The official language of the conference is English however some sessions will be interpreted into French, Spanish and Russian as well. Most of the conference printed materials (general information brochure, signage, press kits etc.) and the conference website will be in English.
